Apex Gymnastics

Meet Handbook

 

 

 

Applying Excellence Through Gymnastics

 


Table of Contents

Candy Grams. 4

Number of Volunteers and Amount of Time Needed. 4

Required Supplies. 4

Cost. 5

Directions. 5

Directions for Meet Volunteers. 5

Helpful Hints. 6

Concessions. 7

Number of Volunteers and Amount of Time Needed. 7

Cost. 7

Required Supplies/Food. 8

Directions. 9

Helpful Hints. 10

Goody Bags. 11

Number of Volunteers and Amount of Time Needed. 11

Required Supplies. 11

Cost. 12

Directions. 12

Helpful Hints. 12

Gymnast Recognition. 13

Number of Volunteers and Amount of Time Needed. 13

Required Supplies. 13

Cost. 13

Directions. 14

Helpful Hints. 15

Judges & Coaches Hospitality. 16

Number of Volunteers and Amount of Time Needed. 16

Required Supplies. 16

Cost. 16

Directions. 16

Directions for Shift Workers/Meet Volunteers. 18

Helpful Hints. 18

Leotard and Specialty Items Sale. 19

Number of Volunteers and Amount of Time Needed. 19

Required Supplies. 19

Cost. 20

Directions for Leotards. 20

Directions for Specialty Items. 21

Directions for Shift Workers/Meet Volunteers. 22

Helpful Hints. 23

Program Ads. 24

Number of Volunteers and Amount of Time Needed. 24

Required Supplies. 24

Cost. 24

Directions. 24

Example of Program Ad Flyer. 26

Scoring. 27

Number of Volunteers and Amount of Time Needed. 27

Required Supplies. 27

Cost. 27

Directions. 27

Set Up/Tear Down. 29

Number of Volunteers and Amount of Time Needed. 29

Required Supplies. 29

Cost. 29

Directions for Set Up. 29

Directions for Tear Down. 30

T-Shirts. 31

Number of Volunteers and Amount of Time Needed. 31

Required Supplies. 31

Cost. 31

Directions. 32

Helpful Hints. 33


Candy Grams

Number of Volunteers and Amount of Time Needed

(One chairperson or two co-chairs, Total Time Needed = 5 – 10 hours)

 

In addition, one volunteer per shift is required during the meet to sell the Candy Grams.

Required Supplies

The following Candy Gram supplies were required for the 2004 Aloha Meet:

 

·        Candy (three candy sticks)

·        Small toy (flower lei bracelet and a key chain)

·        Paper (to write message on)

·        Tape (approximately three)

·        Pens (approximately three)

·        Boxes to hold sold Candy Grams

·        Money box

·        Table and chair for the meet

·        Poster with prices for Candy Grams

 

Cost

Selling Candy Grams is strictly a fundraiser. The Candy Grams usually sell for approximately $1.00 - $2.00, so try to find candy or items that are low in cost to make as much profit as possible.

 

Give a receipt to the VGBC treasurer for the supplies to get reimbursed.

Directions

·        Find out what the meet theme is.

·        Find out from Melanie how many gymnasts will be attending the meet.

·        Determine the amount of Candy Grams needed based on the number of gymnasts attending. About 200 Candy Grams were sold in the previous meet.

·        Decide what candy or non-candy items you wish to use; check with Melanie to see if she has any ideas.

·        Purchase items for Candy Grams.

·        Design the 8 ½ x 11 paper that the message will be written on.

·        Include the meet logo and pertinent information on the paper.

·